Immigration deadline management
Every immigration deadline calculated and tracked, for yourself or for a hundred clients.
TrackVisas works out filing windows, response deadlines, expiries and the deadlines for dependants on every case, checks government case status automatically and reminds the right person in time.
No account. No card. No sales call.
- Every dependent deadline calculated
- Government case status checked automatically
- Reminders that escalate to the right person
Put a salary figure on the work nobody should be doing
Put in who does this by hand, how long it takes and what an hour costs. See the yearly cost, rework included, and how fast automating it pays back. Runs in your browser. No account, no card, no call.
What it adds up to
- Time spent doing it$106,352
- Fixing what goes wrong$1,251
- Cost of automating it−$108
- Net, a year$107,495
Based on a 46-week working year, so holidays are not billed as productive time.
Take this with you
No email required. It is your result.
TrackVisas — cost of doing it by hand · 1,564 hours a year — 0.9 full-time people · $107,603 a year, including $1,251 of rework · Payback in 1 day Run it yourself: https://trackvisas.com
Built around the immigration lifecycle
Case and deadline management that knows which dates follow from which, including the ones for dependants that are most often missed.
Every deadline calculated
Each case is tracked with its type and stage, and every dependent deadline is worked out automatically: filing windows, response deadlines and authorisation expiries.
Dependants included
The derivative deadlines for dependants, the ones most commonly missed, are calculated alongside the main applicant's.
Case status checked for you
Government case status is checked automatically, and changes are surfaced immediately instead of arriving by post.
Document expiry watched
Travel document validity and authorisations are monitored across everyone in a household or a workforce.
Reminders that escalate
Reminders go to the right person and escalate, so a date does not slip because one message was missed.
Evidence of notification
Evidence that each person was notified is retained with the case.
The problem
Immigration is a deadline business where a missed date can end someone's legal status.
Attorneys track cases across a case management system, a spreadsheet, and government portals that must be checked manually, and status changes arrive by post.
Employers with sponsored staff discover an expiring authorisation the week it expires.
The consequences of a missed date are severe and the tracking is manual.
Who it is for
Immigration attorneys and consultants
Firms managing 50 to 2,000 active cases who are tracking dates across a case management system, a spreadsheet and government portals checked by hand.
Employers with sponsored workers
Teams who need to know about an expiring authorisation long before the week it expires.
Individual applicants
People managing their own complex case, and the deadlines of the family members who depend on it.
How it works
TrackVisas, from the first step to the result.
- 1
Add your cases
Enter each case with its type and stage, along with the family members or employees connected to it.
- 2
Every deadline is calculated
TrackVisas works out filing windows, response deadlines, expiries and the derivative deadlines for dependants.
- 3
Status and documents are watched
Government case status and document expiry are checked automatically, and any change is surfaced immediately.
- 4
The right person is reminded
Reminders escalate until someone acts, and evidence of each notification is kept with the case.
Questions people actually ask
Who is TrackVisas for?
Immigration attorneys and consultants managing 50 to 2,000 active cases, employers with sponsored workers, and individual applicants managing their own complex cases.
Which deadlines does it track?
Filing windows, response deadlines, authorisation expiries and travel document validity, along with the derivative deadlines for dependants, which are the ones most commonly missed.
How do I find out when a case status changes?
Government case status is checked automatically, and changes are surfaced immediately, rather than waiting for a letter or a manual portal check.
Can it track a whole household or workforce?
Yes. Document expiry is monitored across everyone in a household or a workforce.
What happens if nobody acts on a reminder?
Reminders escalate to the right person, and evidence that each person was notified is retained.
What does it cost a firm?
8 dollars per active case per month, with a minimum of 200 dollars a month.
What does it cost employers and individuals?
Employers pay 4 dollars per sponsored worker per month. The individual tier is 9 dollars a month, for complex personal cases.
Why should I trust the manual-work cost calculator?
It is plain arithmetic on the numbers you put in, worked out in your browser. Change any input and every figure updates, so you can check each one yourself.
Pricing
Priced by what you track: per active case for firms, per sponsored worker for employers, and a flat monthly fee for individuals.
Individual
For applicants managing their own complex case.
- Every dependent deadline calculated
- Document expiry across the household
- Escalating reminders
Firms
For immigration attorneys and consultants. Minimum $200 a month.
- Deadlines for every case type and stage
- Government case status checked automatically
- Reminders escalated to the right person
- Evidence of notification retained
Employers
For employers with sponsored workers.
- Authorisation and document expiry across the workforce
- Derivative deadlines for dependants
- Escalating reminders
Firm pricing has a minimum of $200 a month. Prices in USD.
Put a salary figure on the work nobody should be doing
Put in who does this by hand, how long it takes and what an hour costs. See the yearly cost, rework included, and how fast automating it pays back. Runs in your browser. No account, no card, no call.
Open the free toolIt runs in your browser. TrackVisas never sees your inputs.